You might not notice it, but small tasks like replying to emails and updating spreadsheets are eating up your time, and costing you money.
As an agency owner, your time is your most important resource. Every hour spent on admin work is time you could use to grow your business, build client relationships, or develop your team. Let’s break it down:
- Too Much Time on Email: On average, people spend over 4 hours a day managing emails. That’s time you could spend closing deals or working on strategy.
- Spreadsheet Headaches: Updating reports, budgets, or KPIs manually takes time and often leads to mistakes.
- Everyday Tasks Add Up: Scheduling meetings, assigning tasks, or chasing updates can steal hours from your day.
These small tasks seem harmless, but they’re holding you back from focusing on what really matters.
Why You Need Automation
Automation isn’t just a way to save time—it’s a key tool for growing your agency. By automating admin work, you can focus on activities that help your agency succeed. Here’s how automation can help:
1. Manage Your Email More Easily
- Use tools like Superhuman or Gmail Filters to organize your inbox and make sure only important emails get your attention.
- Platforms like HubSpot or Zendesk can handle automatic replies for common questions.
- Hire a Virtual Assistant (VA): A VA can clear out junk emails, sort important ones, and make sure you only see what matters.
2. Organize Tasks Automatically
- Tools like Asana or ClickUp can assign tasks to your team automatically when certain steps are completed. For example, when a client approves a design, the tool can automatically assign the next task to your team.
- These tools reduce the need for constant updates or check-in meetings.
3. Simplify Finances
- Use software like QuickBooks Online or Xero to automate invoicing, expense tracking, and payroll.
- Connect these tools with payment platforms so you can manage your cash flow without doing extra work.
Why This Matters for You
Automating admin work isn’t just about saving time—it’s about creating a better, more successful agency. Here’s what happens when you let automation take over the small stuff:
You Get Your Time Back Focus on growing your agency, talking to clients, or building new ideas instead of getting stuck in your inbox or spreadsheets.
Your Agency Grows Faster With automation, your agency can handle more clients and projects without adding more stress or staff.
You Can Step Away Automation makes your agency less dependent on you for everyday tasks. This means your agency can run smoothly even when you’re not around.
Fewer Mistakes If you hate admin work, you’re probably rushing through it. By letting a VA or automation handle it, you’ll have fewer errors and more accurate results.
Take Action Now
Every hour spent on admin work is an hour you’re not using to grow your business. Start automating today to save time, reduce stress, and focus on what really matters: building a successful agency that runs like a well-oiled machine.